Events Coordinator
Remote with occasional travel required
The Communications Network
Date Posted: 5/12/2025
Title: Events Coordinator
Organization: The Communications Network
Employment Status: Full-time Exempt Employee
Location: Remote with occasional travel required
Reports To: VP, Events and Community
Description:
We’re looking for a highly-organized, resourceful, curious, passionate “events person” to join our team and support the nitty gritty planning and execution of events of all shapes and sizes — from multi-day conferences to summits, salons, board meetings, team retreats, virtual gatherings and more. Someone whose happy place is tracking the process and sweating each and every detail as events come together from idea to reality. Who believes networks matter and that bringing people together is a science and an art that takes a lot of pre-planning and organization! As part of the mighty Communications Network HQ team you’ll be helping some of the world’s most influential foundations and nonprofits improve their communications work and increase their impact as you support and enhance The Network’s community-building work.
Put simply, you’re a good fit for this job if you’re a doer, a resourceful and creative problem-solver, a stickler for organization (your lists have lists), and you truly love living in the crucial details that bring events to life online and IRL. If you’re the kind of person who lives for checklists, can juggle multiple moving parts with grace, and gets satisfaction from making sure no detail slips through the cracks, this role is for you.
About The Communications Network:
Founded over 45 years ago, The Communications Network connects, gathers, and informs leaders from the most influential foundations, nonprofits, and social sector consultancies across the globe.
We are a vibrant, diverse, and dedicated community of 3,000 communicators, storytellers, strategists, designers, researchers, producers, and community-builders.
Driven by our core values of community, learning, and leadership, The Network brings together social sector leaders to solve complex problems, while providing them with insights, ideas, innovations, and techniques to help them grow, thrive, and shape the future.
Our small but mighty team works remotely from across the U.S. Our culture is awesome: warm, fun, curious, friendly, and casual. Our work style is creative, flexible, and outcome-oriented. We stay on track through video check-in meetings, Slack, and occasional IRL team meetings/retreats. We’re an innovative, learning-oriented organization that values candid feedback, open conversations, having fun, and bringing a quality GIF game. We’re a busy bunch and we need the help of a smart, enthusiastic, organized go-getter.
Position Summary:
This full-time position is an integral member of The Communications Network’s remote/DC-based team and reports to the VP of Events and Community.
What You Will Do:
This role is all about making sure events, gatherings, and meetings run smoothly — before, during, and after. Your work will support leadership’s vision and you’ll be trusted with a variety of administrative and logistical responsibilities, including:
Event Admin Support: Managing spreadsheets (guest lists, budgets, runs-of-show), tracking expenses, and keeping records organized. Scheduling and confirming internal and external meetings.
Vendor Coordination: Research, vet, and manage communications with venues, caterers, A/V teams, transportation providers, and other vendors. Request proposals, compare options, and track contracts and deliverables.
Speaker & Participant Communications: Draft outreach pitches, event invitations, confirmation emails, prep materials, and logistical details. Maintain clean and accurate contact lists. Research contacts, send, follow up, and track correspondence.
Event Logistics & Planning: Update runs-of-show, draft timelines and travel itineraries, handle registration and RSVPs, coordinate shipments, and manage supplies.
Payment Processing & Budget Tracking: Submit invoices, track payments, and help manage event-related invoices. Submit expense reports. Process payments and reimbursements accurately and on time.
Event Planning Research: Support site selection, travel logistics, and speaker or venue research — you’ll be asked to do a lot of googling and researching of options.
Meeting Coordination and Prep: Schedule and coordinate calls and meetings (both internal and external), create agendas, take notes, send reminders, send follow up, and keep everyone aligned and on track.
Event Follow-Up: Supporting post-event wrap-up tasks like surveys and photo sorting.
Inbox + Prioritization Support: You’ll monitor and manage incoming emails, flag what’s urgent, handle what you can, and keep things moving.
General Problem-Solving & Admin Support: When something pops up unexpectedly (because it always does), you fix it. You fill gaps and take pride in keeping things running smoothly behind the scenes.
Other duties as assigned.
Qualifications and Experience:
Mindsets Needed
The job is not just about what you will do, but also how you will approach the work.
These are the mindsets we expect you to show up with daily:
Logistics Lover + Systems Thinker
You thrive on organizing chaos. You think in steps, timelines, and workflows — and you can spot potential roadblocks before they happen.Calm Under Pressure
You stay composed, cool-headed, and effective even when timelines are tight, plans shift, or pressure is high. You don’t create more stress — you solve it.“No Job Too Big, No Task Too Small” Attitude
You’re willing to do whatever it takes — stuffing gift bags, hauling boxes, fixing signage, updating the spreadsheet again — all in the name of a smooth, successful event.Anticipatory Thinking
You don’t wait to be told what’s next. You’re always a step ahead, asking “What might we be forgetting?” and planning for it.Clear + Empathetic Communicator
You communicate with clarity, kindness, and professionalism — with teammates, vendors, speakers, and guests alike.Flexible and Adaptable
You can change directions quickly without resistance or frustration — taking updates or feedback with limited back-and-forth. Plans shift — you pivot, stay positive, and get it done. You make things happen — smoothly, efficiently, and without drama.Detail-Obsessed
You notice what others don’t — the crooked tablecloth, the typo in the slide deck, the missing vegan entrée — because details create the experience.Team-Oriented + Service-Driven
You take pride in supporting others and you go the extra mile to make work easier for your teammates. You enjoy working collaboratively and you’re happy to pitch in, support others, and help the whole team succeed. You think “we” is more than “me.”Sense of Urgency + Fast Execution
You work with pace and purpose. You meet tight timelines, make quick decisions, and respond promptly when the pressure is on.Resourceful Problem-Solver
You don’t just flag problems — you fix them. You’re creative, practical, and relentless in finding solutions with whatever resources are available.
Who You Are & Keys to Success (the must-haves)
Must have 2-5 years of event planning experience.
Ability to work 40 hours a week (roughly 9:30-5:30pm Eastern Time) with occasional travel required as well as flexibility for on site, in-person event management (which may include occasional nights and weekends).
You must be able to stand, walk, and be physically active for extended periods of time during event days.
A calm, proactive approach when juggling multiple projects at once.
Clear verbal and written communications skills — you’ll need to be able to quickly write clear, persuasive, messages to speakers, vendors, and partners.
A deep love of logistics, checklists, and timelines. You will need to be highly organized, proactive, and detail-oriented, as well as have strong critical thinking and creative problem-solving skills.
An energetic, curious, positive, flexible, fun, and collaborative disposition. This is the most important qualification!
Other information:
The Network offers terrific benefits, a tremendous opportunity to learn and grow, and a competitive total compensation package.
What’s the culture like?
Of course we’re going to say it’s innovative and awesome. Here’s why we aren’t kidding: You’ll wake up every day and help amazing people who are working to eradicate disease, lift up the arts, improve education, halt climate change, and advance social justice do their work better.
Total Compensation:
A salary range of $45,000 to $50,000 depending on experience plus benefits including 401k with 5% salary match, health, dental, disability and life insurance, 15 days paid time off + Summer Fridays + we close the office the week between Christmas and New Years, as well support for professional development.
How to apply:
To apply, email Carrie Clyne at cclyne@comnetwork.org and include “Events Coordinator” in the subject line. Submissions will be reviewed on a rolling basis until the position is filled.
Please include your resume and a blurb about a recent event you planned. No stodgy/formal cover letter required, but we do want to hear in your own words why you’re interested in The Communications Network, why you think you’re a good fit for this role, and what you love about event planning. Also, let us know what music/book/podcast/binge-watch recommendations you have — we’re always on the hunt for new stuff.
The Communications Network is an equal opportunity employer and candidates from diverse backgrounds are encouraged to apply.
